Job brief
You will play a crucial role to support our domestic portfolio of companies and our internal firm services. This role entails performing company secretarial work for clients, administration, and other ad hoc assignments as required. Prior company secretarial services and administrative experience is a pre-requisite. This position requires strong attention to detail and the ability to navigate complex business environments, with a good display of interpersonal relationship and communication skills with internal and external stakeholders.
You shall also provide administrative support to other lines of service for the preparation of engagement letters as well as template rollover and finalization of financial statements, and KYC and onboarding among others. You are expected to display values of professionalism, confidentiality, and integrity and ensure that all assigned tasks are carried out to the highest standards.
Duties and Responsibilities
- Support the COSEC division to guide and advise clients and build strong relationship with stakeholders.
- Support the COSEC division to service clients, including corporate governance, statutory compliance, and regulatory filings.
- Collaborate with legal advisors, stakeholders, and regulatory bodies to ensure compliance with relevant laws and regulations.
- Company formation, registration, statutory filings, compliance, and knowledge and experience of CBRIS and MNS platform is essential.
- Conduct KYC checks prior to client onboarding and assist in drafting the letter of engagement.
- Support all lines of services by efficiently handling administrative tasks.
- Prepare documents such as letters of engagement, financial statements, investment letters, custodian documents among others.
- Utilize Nitro sign for document amendments and formatting, including financial statement rollover.
- Facilitate team communication by sending correspondence via mail and managing filing systems.
- Handle any other administrative tasks as assigned.
Requirements and skills
- At least 2 years practical experience in a similar role in the company secretarial and administrative field.
- A first undergraduate degree from a recognized university or equivalent practical experience or qualifications.
- Proficiency in Microsoft Office tools, including Excel, Advanced Excel, Word, Power Point.
- Agile with all statutory compliance platforms such as MRA, CBRIS and MNS is a must.
- Demonstrated ability to complete tasks efficiently and within deadlines.
- Strong verbal and written communication skills.
- Excellent interpersonal skills, proactive and team player.
- Familiarity with local laws and regulations is a plus.
- Effective project and time management abilities.
- Analytical mindset with the capacity to identify and address technical issues.
- Detail-oriented approach to work.
- Ability to handle confidential financial information with discretion.
- Strong research skills to gather necessary information for specific administrative tasks.